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Capital Equipment Disposal Procedures Updated for All Marine Corps Units

MARADMIN 255/26·June 5, 2026·3 min read·Official source
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The Marine Corps issued updated procedures for how units must handle the permanent transfer, turn-in to Defense Logistics Agency Disposition Services (DLA-DS), or retirement of capital equipment in GCSS-MC. The driver is straightforward: units have been skipping steps, missing documentation, and not properly closing out assets in the accountable property system of record (APSR). That creates financial reporting problems and audit risk. This MARADMIN replaces an earlier June 2024 message and is now the governing guidance.

Heads up: If your unit holds capital assets (gear valued at $100K or more), your S-4 needs to review these procedures before the next disposal action.

Who it affects

This primarily hits S-4s, property officers, and logisticians at Fleet and Supporting Establishment commands, plus MARCORLOGCOM storage activities. It applies to any unit accountable for capital assets, Classes II, VII, and VIII equipment. The MARADMIN notes it also applies broadly to all military equipment tracked in GCSS-MC, not just high-dollar gear.

What you need to do

The process for turning capital assets over to DLA-DS or another non-Marine Corps activity now has a defined sequence. Steps must be followed in order.

  1. Request and receive disposition instructions from MARCORLOGCOM via GCSS-MC before taking any disposal action on an asset valued at $100K or more.
  2. Once instructions are received, initiate a material redistribution transaction in the APSR. Confirm the DRMO flag is checked and the disposal type indicator is set to DLA-DS (for DLA disposals). Before physically moving anything, verify all associated service requests for that asset are closed, and confirm the asset has been de-configured and demilitarized per the disposal instructions.
  3. Schedule a turn-in appointment with DLA-DS or the receiving organization within three working days of receiving disposition instructions. The appointment must occur no more than 30 days from the material redistribution transaction date. Use the DLA-DS transportation scheduler (required). Do not use the electronic turn-in document application (prohibited).
  4. During physical turn-in, DLA-DS will issue a conditional acceptance on the GCSS-MC-generated DD Form 1348-1A. For commercial carrier shipments, a signed bill of lading with associated DD Form 1348 serves as interim documentation until delivery is confirmed.
  5. After turn-in, monitor for DLA's confirmation of receipt. The primary proof is a DIC TRA/DLMS 527 receipt acknowledgement transaction. Alternate proof is a completed DD Form 1348 posted to the DLA document portal (RBI E-DOCS, accessed via AMPS). If neither is available after 30 days, the conditional acceptance from step 4 can serve as fallback documentation.
  6. No later than 30 days after shipment or turn-in (or after resolving any Supply Discrepancy Reports), upload the primary, alternate, or fallback documentation into the GCSS-MC disposition service request, then route it to MARCORLOGCOM to formally retire the asset.

A few additional points worth knowing:

  • Once the shipment confirmation (DIC AS3) posts correctly in GCSS-MC, the asset's value automatically drops to $0.01 and moves to general ledger holding account 1995 until formally retired.
  • Units must also watch for and respond to any DIC AFX follow-up transactions and check the Product Data Reporting and Evaluation Program (PDREP) for Supply Discrepancy Reports during the post-turn-in window.
  • Internal Marine Corps transfers follow Volume 3 of MCO 4400.201. Transfers to non-Marine Corps entities follow Volume 10 of the same order.
  • MARCORLOGCOM storage activities follow the same process but issue their own internal Material Release Orders (MRO) instead of requesting disposition instructions externally.

Key dates

  • Within 3 working days of receiving disposition instructions: schedule the turn-in appointment with DLA-DS or receiving organization.
  • Within 30 days of the material redistribution transaction date: complete the physical turn-in appointment.
  • Within 30 days of shipment or turn-in: upload required documentation into GCSS-MC and route to MARCORLOGCOM for retirement.

The official version

This policy is covered in MARADMIN 255/26. It cancels the June 2024 CMC message (Ref F). The primary governing order is MCO 4400.201 (May 2025). For questions, contact the DC I&L Logistics Policy and Sustainment Branch POCs: Col Scott Beatty at scott.e.beatty.mil@usmc.mil / 571-256-7098, or LtCol Aaron Glover at aaron.j.glover@usmc.mil / 571-256-7112.

This is written by a reservist, for reservists. It is not an official publication of HQMC or MARFORRES. Always verify guidance with your command or unit S-1 before acting on any article or summary.

Resources & references

The documents this bulletin points to, with a plain-English note on why each matters. Links marked CAC required need a government login.

  • DoD Supply Chain Materiel Management policy (DODI 4140.01)Reference

    This instruction establishes DoD-wide supply chain materiel management procedures. It underpins the policy framework this MARADMIN builds on for transferring and disposing of capital equipment.

  • Defense Materiel Disposition Manual (DODM 4160.21, Vol 1)Reference

    This manual provides DoD guidance and procedures for disposing of materiel. Units must follow it when de-configuring and demilitarizing capital assets before turn-in to DLA-DS.

  • Defense Logistics Management System policy, DLA Disposition Services transactions (DLM 4000.25, Vol 2, Chap 16)Reference

    This chapter covers the policies, procedures, and transactions relevant to DLA Disposition Services. It is directly applicable to processing disposal transactions with DLA-DS.

  • Marine Corps property management order (MCO 4400.201)Reference

    This order prescribes Marine Corps policy on managing property in Marine Corps possession. Units are directed to it for critical pre-transfer checks and for internal and external equipment transfer processes.

  • DLMS change authorizing TRA/527R receipt acknowledgement as KSD (MSG 161446Z NOV 23)Reference

    This message authorized the TRA/527R receipt acknowledgement transaction as key supporting documentation in place of a final hand receipt when turning equipment in to DLA-DS. It establishes what counts as proof of delivery.

  • Approved DLMS Change 1198 on capital equipment accountability (CMC 241430Z JUN 24)Reference

    This message addressed DLMS Change 1198 concerning establishing and maintaining accountability for service-owned capital equipment. This MARADMIN cancels it, so units should now rely on the current MARADMIN instead.

  • GCSS-MC material redistribution guidance (UM4400-125, Vol 2)Reference

    This user manual provides guidance for correcting the NIIN and serial number for military equipment in the accountable property system of record. Units are directed to it when initiating material redistribution transactions as part of the disposal process.

  • Military equipment turn-in and retirement procedures (DODM 4160.28)Reference

    This manual covers current procedures for turning military equipment in to DLA Disposition Services and retiring it in GCSS-MC. Units must follow it for demilitarization requirements before physical transfer.

  • Military Equipment Business Process Narrative, Acquire to Retire (DC I&L LPS BPN-ME)Reference

    This narrative document describes the business process for military equipment across its full lifecycle from acquisition through retirement. It provides procedural context for the actions directed in this MARADMIN.

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